GPS check on clock-in and work places

The GPS check compares the phone's location with a work place you save, at the moment an employee taps Clock in. It is off for every company until an HR owner turns it on. It does not track anyone during the day, and it checks Clock in only (not Clock out or breaks).

Set it up (HR owner or whoever manages attendance)

1. Go to HR › Setup › Work places.
2. In Add a work place, enter a Name (for example Main office). Stand at the place and tap Use my current location, or paste the latitude and longitude from your map app.
3. Distance allowed (metres): how far from the spot still counts as inside. 100 is a good start. Phones can be off by 20 to 50 metres indoors, so avoid going below 50 for real staff. The largest is 5000.
4. When someone is outside the circle: choose
   • Ask for a reason: the employee can still clock in after typing a short reason. This is the safer choice to start with.
   • Block: the employee cannot clock in until they are inside the circle.
5. Press Add work place, then tick Check the phone's location when staff clock in and press Save. You can add more than one work place. A clock-in inside any of them counts as inside.

If you turn the check on without adding a work place, nothing is checked.

What the employee sees

• The first time, the employee sees a short notice, Location check when you clock in, and taps I agree. The phone then asks to allow location, and the employee taps Allow. This happens once.
• After that, they tap Clock in as usual. Inside the circle, it goes through.
• Outside the circle with Ask for a reason, the phone shows how far they are and asks them to write why they are clocking in from there. Their manager reviews it.
• Outside the circle with Block, Godo says how far they are and asks them to move closer, or to ask a manager to record the punch.
• If the phone's location cannot be read, the employee is asked to turn on location for the site in the phone settings and try again.

What HR sees

• The punch is saved in HR › Attendance like any other, with a note such as "GPS: 40 m from Main office (inside)".
• A punch made outside the circle is marked outside office and shows the reason. The Work places page lists these punches for the last 30 days, with how far away the employee was.
• Godo allows a small margin when the phone says its GPS signal is weak.

Privacy

• Location is read only at the moment of clock-in. Godo never tracks staff in the background.
• Each employee agrees once before their location is used.

Good to know

• To switch the check off, untick the box on the Work places page and save. Old punches keep their notes.
• Faked locations can fool any phone-based check. Use the outside office list and your own judgement for anything unusual.
• A work place can be edited or removed on the same page.
• If the check is not available on your plan, the page says so.