Leave: types, balances and requests
Set up leave types and accrual, keep balances current, and approve employee leave requests.
Payroll pays approved leave, so set this up before your first run.
Leave types
HR › Leave › Leave Types. For each type enter:
- Code, Name and Legal basis (a free-text note for your own records).
- Paid or unpaid, and Days per year as the default allowance.
- Accrual: earned monthly (for example, 1.25 days a month) or once a year, using Days / month or / year.
- After months of service: how long an employee must work before earning it.
- Carry over max: unused days that roll into next year.
- Convertible to cash and convertible on separation.
- Max days per employee (optional).
Balances
HR › Leave › Leave Balances shows allocated or earned days, approved leave taken and Available per employee.
- Credit earned leave up to today posts accruals. It's safe to run more than once, since each accrual is recorded only once.
- Edit a balance and click Save balances for manual adjustments.
- Convert unused leave to cash (year-end) turns convertible days into pay.
The Leave Ledger lists every earning, use and adjustment per employee and year.
Leave requests
- New Leave Request: pick the employee, leave type, start date, end date and a reason, then Submit Request. For paternity, maternity, special leave for women and VAWC leave, fill in the extra field that appears.
- The request starts as Pending.
- A manager clicks Approve or Reject.
For statutory leave, Godo also checks that the employee is entitled under the law: for example, paternity leave only for the first 4 deliveries, and solo parent leave only with a valid Solo Parent ID. If not, you see the reason and the law. A user with payroll approval can still approve it with a written reason. See Leave eligibility rules.
Approved days reduce the balance and flow into payroll.
Nobody can approve or reject their own leave request, even an admin. Their request shows to the other approvers, and the buttons are hidden on their own row.
Important: Leave inside an approved or posted payroll period is locked. Void that payroll first if you must change it.