Employee self-service: clock in, breaks, requests, payslips and contracts

Employees whose login is linked to their employee record use their own page at /my instead of the full HR menu.

Daily time

• Clock in and Clock out.
• Break out and Break in for meal or rest breaks.

These punches go to HR › Attendance, where HR can review them, and they feed payroll. A punch made at the office kiosk goes to the same place, so the portal shows it too and won't let someone clock in twice.

Office kiosk PIN

Under Profile › Office Kiosk PIN, employees can set or change their own kiosk PIN (4 to 8 digits) by typing their account password. See Kiosk PINs and clocking in.

Requests

• Attendance requests: ask HR to correct a missed or wrong punch. HR approves or rejects it under HR › Attendance requests.
• Leave requests: file leave and watch the status move from Pending to Approved or Rejected. Nobody can approve or reject their own leave or overtime, even an admin: someone else must decide it.

The portal Home shows a greeting with today's shift, quick buttons (File leave, Fix a missed punch, Latest payslip, My 2316), the clock-in card, the latest payslip, My requests with their status, leave balances, a colour calendar of this month's attendance, upcoming holidays and documents.

Payslips

Payslips lists every posted payroll by year and month, with totals for the year (net pay, gross pay, SSS · PhilHealth · Pag-IBIG, withholding tax).

• Details opens the breakdown in place.
• Full payslip opens the complete payslip; PDF downloads it.
• Download (ZIP) gets all payslips of a year in one file.

Notifications and the phone app

• Notifications (portal menu or the bell at the top) shows leave and request decisions, new payslips, contracts and reminders such as "Still clocked in?" when they forget to clock out.
• They can install Godo on their phone and turn on push. See Install Godo on your phone and Notifications.

What else they can see

• This month's attendance and holidays.
• Leave balances.
• Posted payslips, and the latest 13th month pay.
• Form 2316 list.
• Contracts you sent them, which they can accept and sign. A banner on their Home says when a contract is waiting, and My contract appears in the menu only once there is one. See Employment contracts.
• Projects they're a member of.
• Their profile. It is view-only, so they can't edit details HR manages, such as address or TIN, because they appear on Form 2316.

Set it up

The easiest way: HR › Employees › open the employee › Give portal access. They get an email invite to set their own password. See Employee portal logins and invites.

Staff who are also on payroll don't need a second login: link their staff login to their employee record and they get My HR in the menu.

After separation, the portal becomes view-only (they can still download payslips and 2316), then is disabled after the period your company chose.

Note: Employees only ever see and act on their own records.